A consultant and a client smile through a strategy conversation at a small table in a bright office
FindTime for Consultancies

Manage client bookings with professional ease

Your expertise is your product — not calendar management. Let clients book consultations, strategy sessions, and retainer check-ins on their own terms while you stay in control of your time.

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Scheduling shouldn't be the hard part

Stop losing time to back-and-forth emails. Here's how FindTime eliminates the friction.

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Clients email requesting times that are already taken

Real-time availability shows only open slots — no double-booking

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Managing different session types and durations is messy

Unlimited session types on every plan; per-type custom durations and buffers on Professional+; paid sessions via Stripe on Professional+

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Timezone confusion with international clients

Automatic timezone detection shows times in each client’s local zone

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Rescheduling and cancellations require manual juggling

Self-service reschedule and cancellation links in every confirmation email; minimum-notice rules on Professional+

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You spend time replying to scheduling emails instead of doing client work

AI Email Agent (addon, 30-day trial on every plan) handles scheduling conversations in your professional tone

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Client history is scattered across email, notes, and memory

AI CRM & Contact Intelligence (addon, 60-day trial on every plan) keeps every client’s meetings and key details in one timeline, automatically

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You lose track of who you have met with and when

Every booking writes a record you can review chronologically; team analytics across consultants available on Teams plan

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Workshops stall while you chase a time the whole client team can make

Availability polls (Starter and up) let every stakeholder vote, then you book the winning time

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Retainer clients compete with new inquiries for your best slots

Access codes show priority availability only to the clients you give a code to

Built for how you actually work

A consultant leads a whiteboard strategy workshop with three client team members

Multiple Service Types

Offer different consultation packages with unique durations, descriptions, and scheduling rules. From a 15-minute intro call to a full-day strategy workshop, each gets its own booking page. Unlimited types on every plan; per-type custom controls on Professional and up.

  • Unlimited session types on every plan
  • Custom duration and buffer time per service type on Professional+
  • Client-facing descriptions, custom questions, and screening forms on Professional+
The same FindTime booking page shown in five templates, from Retro Playful and Dark Pro to Gradient Modern

Client-Friendly Booking Experience

Your booking page is an extension of your brand. Clients see a polished, professional interface that makes scheduling feel effortless — not like a chore.

  • 5 templates on Starter; 12 templates, custom fonts and a custom domain on Professional+
  • Automatic timezone handling for global clients
  • Mobile-friendly booking page; optional embed widget (modal or inline iframe) for your website
A consultant in headphones writes in a notebook during protected focus time

Smart Calendar Management

Set working hours and block focus time so clients only see time you actually want to give. Add per-type buffer and frequency limits on Professional and up.

  • Working hours, vacations, and blocked dates honoured on every plan
  • Minimum-notice rules, maximum advance booking, and per-type buffers on Professional+
  • Meeting-frequency limits per day or week on Professional+
FindTime CRM meeting-prep insight for a client kickoff plan, layered over a Time to Reconnect card flagging a retainer renewal

AI CRM & Contact Intelligence (Addon)

Every client interaction builds a richer picture. FindTime’s AI CRM & Contact Intelligence automatically tracks meeting history, captures key details from your calls, and surfaces insights — so you always know where each client relationship stands.

  • Automatic contact records from every booking
  • Full meeting history and engagement timeline per client
  • Time to Reconnect flags clients you haven’t met with recently, before a retainer cools
  • Client status reports from your meetings, with progress carried forward each period and a PDF or PowerPoint deck (Professional and up)
The AI Email Agent's reply offering three meeting times, with its activity log and a scheduled follow-up

AI Email Agent (Addon)

Clients email you to schedule? Let AI handle it. CC FindTime’s AI Email Agent and it manages the conversation, checks your availability, and confirms meetings in natural, professional language — like a virtual assistant that never sleeps.

  • CC it on a client email and it replies, proposes times, and books
  • Handles rescheduling, cancellations, and follow-ups
  • Training Mode lets you approve every reply before it sends

Frequently asked

  1. FindTime connects to your calendar and displays only genuinely open time slots on your booking page. When a client visits your booking link, they see real-time availability — not a static form that lands in your inbox requiring a manual check. Double-booking is structurally impossible because a slot disappears the moment someone books it.

  2. FindTime offers three paid plans — Starter, Professional, and Teams — billed monthly or yearly with significant savings on annual. Every plan starts with a 14-day free trial so you can test the full feature set before your card is charged. See the latest rates and what is included at https://findtime.co/pricing.

  3. Yes. Every FindTime plan starts with a 14-day free trial of the plan's full feature set. The AI Email Assistant has its own 30-day trial included on every plan and is a $50/mo addon thereafter; the AI CRM & Contact Intelligence has a 60-day trial and is a $90/user/mo addon. FindTime does not offer a permanently free tier — paid signup is required from day 15.

  4. FindTime integrates with both Google Calendar and Microsoft Outlook (Office 365 and Exchange). Your calendar availability is read in real time, so clients always see slots that match your actual working hours and existing commitments — including focus blocks you have already set aside.

  5. FindTime auto-generates meeting links for Google Meet, Microsoft Teams, and Zoom. Calendar and video provider are independent choices — you can use Outlook calendar with Google Meet, or Google Calendar with Zoom, without being locked into one ecosystem. When a consultation is booked, the video link is included in the confirmation email automatically.

  6. FindTime offers an AI Email Assistant ($50/mo addon, 30-day trial on every plan) that you CC on client emails — it checks your availability and replies in your professional tone, handling the full conversation without your involvement. It also offers the AI CRM & Contact Intelligence ($90/user/mo addon, 60-day trial included), which builds an engagement history from every booking. Calendly's new Callie assistant is in beta on its Plus tiers and needs your approval for every change, and Calendly has no relationship intelligence.

  7. FindTime automatically detects each client's local time zone and displays your availability in their time — not yours. When an international client visits your booking page, they see slots expressed in their own time zone, eliminating the manual conversion step that causes timezone errors in email-based scheduling.

Spend your time consulting, not coordinating

Join consultancies that have eliminated scheduling friction from their client relationships.

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