FindTime for Medical Offices

Simplify patient scheduling for your practice

Reduce phone volume, eliminate double-bookings, and give patients the convenience of booking appointments online — all while keeping your front desk focused on the people in your office.

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Scheduling shouldn't be the hard part

Stop losing time to back-and-forth emails. Here's how FindTime eliminates the friction.

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Front desk spends hours on the phone scheduling and rescheduling

Patients self-schedule online, freeing your staff for in-person care

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Patients forget appointments and no-show rates are high

Automated email reminders reduce missed appointments significantly

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Different visit types need different time blocks and providers

Unlimited appointment types on every plan; per-type custom durations and buffers on Professional and up

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New patients can’t easily find open slots that fit their schedule

Real-time availability lets patients browse and book 24/7

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Phone-only booking excludes patients who prefer digital

Online booking meets patients where they are — on their phone or laptop

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Overbooking creates waiting room bottlenecks and frustration

Per-type buffer times and meeting frequency limits (Professional plan) prevent back-to-back overload

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Patients at multi-site practices don’t know which office to book at

Team landing pages (Teams plan) configured per location — patients pick a clinic, then book with a provider at that site

Built for how you actually work

Appointment Type Management

Appointment Type Management

Configure different visit types — annual physicals, follow-ups, consultations, urgent visits — each with appropriate durations and provider assignments. Unlimited appointment types on every plan; per-type advanced controls on Professional and up.

  • Unlimited appointment types on every plan
  • Custom duration and buffer per type on Professional+
  • Minimum-notice and meeting-frequency limits on Professional+

Multi-Provider Scheduling (Teams plan)

Multi-Provider Scheduling (Teams plan)

Patients choose their preferred provider or see the next available across your practice. Each provider maintains their own schedule while your office sees the full calendar.

  • Each provider’s calendar synced and live-checked for availability
  • Patients select by provider or next-available (round-robin)
  • Providers mark vacations or blocked dates; FindTime skips them automatically

Patient-Friendly Experience

Patient-Friendly Experience

A clean, professional booking page that patients can access from your website. No accounts to create, no apps to download — just pick a time and confirm.

  • Embed widget for your practice website (modal or inline iframe)
  • Automatic timezone handling for traveling patients
  • Confirmation and reminder emails reduce no-shows

Multi-Location Practice Pages (Teams plan)

Multi-Location Practice Pages (Teams plan)

Operate multiple clinics or offices? Configure a team landing page per location — patients pick a clinic, then book with the right provider at that site. Streamlined and confusion-free.

  • One landing page URL with sub-pages per location
  • Each location shows its own providers and availability
  • Configured as separate team groups under one practice

Frequently asked

  1. FindTime gives patients a self-service booking page where they can browse real-time availability and book appointments online — 24 hours a day, 7 days a week. Staff no longer need to answer calls, check availability manually, or relay confirmations. Automated confirmation emails are sent to patients immediately after booking, freeing your front desk to focus on patients who are already in the office.

  2. FindTime offers three paid plans — Starter, Professional, and Teams — billed monthly or yearly with significant savings on annual. Every plan starts with a 14-day free trial so you can test the full feature set before your card is charged. See the latest rates and what is included at https://findtime.co/pricing.

  3. Yes. Every FindTime plan starts with a 14-day free trial of the plan's full feature set. The AI Email Assistant has its own 30-day trial included on every plan and is a $50/mo addon thereafter; CRM Connection Insights have a 60-day trial and are a $90/mo addon. FindTime does not offer a permanently free tier — paid signup is required from day 15.

  4. FindTime integrates with both Google Calendar and Microsoft Outlook (Office 365 and Exchange). Provider availability is pulled directly from their connected calendar, so the booking page always reflects real-time open slots and never shows time that is already blocked.

  5. FindTime auto-generates meeting links for Google Meet, Microsoft Teams, and Zoom. Calendar and video provider are independent choices — you can pair Outlook calendar with Google Meet, or Google Calendar with Zoom, without being locked into one ecosystem. When an appointment is booked, the video link is included in the confirmation email automatically.

  6. FindTime offers an AI Email Assistant ($50/mo addon, 30-day trial on every plan) that reads incoming scheduling requests, checks provider availability, and replies with booking options — handling the full conversation without staff involvement. It also offers transcript-based CRM Connection Insights ($90/mo addon, 60-day trial included) that give providers context before follow-up appointments. Neither capability exists in Calendly at any tier.

  7. FindTime's Teams plan ($15/user/mo) supports multiple providers, each with their own calendar and availability. Each appointment type — annual physical, follow-up, urgent visit — can have a custom duration, buffer time, and provider assignment on Professional plan and up. Patients choose their provider or book with the next available, and your practice sees the full schedule in one place.

Better scheduling means better care

Let your team focus on patients, not phone calls. Start simplifying your practice scheduling today.

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